Join our team: Exciting positions available at CapeTownMagazine.com

Join us in creating a DNA-changing impact on the province

Last updated: Monday, 14 April 2025

If you are looking to start a career with a company with a bold purpose and the ability to achieve, and are excited by the opportunity to step out of your comfort zone, these opportunities are for you

We’re on a mission to create a DNA-changing impact on locals, visitors, small businesses and this destination through daily Moments of Joy. For happier people and a better place, unlocking magic around the corner and creating a magnet the world can not wait to be a part of.  

We’re an owner managed, independent business driven by a relatively small, committed and passionate (growing) team. We’re not just an online media business, we’re a platform on a mission to really impact this place. We're seeking a passionate and driven individuals to join our team. 

If this excites you, see below and apply.

EXECUTIVE ASSISTANT

Location: Cape Town
Type: Full-time
Experience: 3–5 years in an executive support role
Reports to: Founder and the leadership team

About the role

To be the operational right hand to a high-output, visionary founder, who thrives on ideas, intensity, and impact, and needs a calm, kind, steady physical presence to bring flow, order, capacity and clarity to his world. 

You’ll bring rhythm, accountability, structure and follow-through to both his business and personal life, help move key projects forward.

You'll ensure nothing falls through the cracks — from follow-ups via WhatsApp voice notes to sales CRM entries to reminding him of team birthday gifts and anniversaries. When the founder hands you something — whether an idea, a task, or a voice note — you map it, clarify it, close the loop, and keep him in the know.

You’ll also play a pivotal role in supporting our leadership team and owning the systems and tools that are the heartbeat of our office and culture.

This is your dream role if..

You thrive on being stretched. You love learning and growing. You’re excited about a role that pushes you beyond your comfort zone — because you know that’s where the magic is. You’re not afraid of feedback or challenges. 

You’ve supported high-functioning people before. You’ve successfully run the life of a time-strapped executive or entrepreneur, and now want something more mission-driven. You’ve managed complex calendars, competing priorities, and fast decision-makers. You’ve helped someone focus and follow through because that’s your gift.

You are wildly organized. From your digital folders and physical desk to your calendar reminders — you keep things together. You find satisfaction in knowing everything has its place. 

You bring clarity, closure, and calm. You track the threads, you follow up, and you make sure nothing gets left hanging and give people the feedback they need to feel safe and in control.  

You think in projects and priorities. Even when someone throws 10 ideas at you, you know how to organize them, break them down, and align them to goals. 

You are kind and loyal, calm and collected. You bring emotional intelligence to every interaction. You value trust and relationships over getting credit. When you commit, you commit fully. You don’t get rattled easily. You keep your head clear in fast-paced, high-stakes environments.  

Click this link to apply. 

Key Objectives

Manage the Founder’s Life & Flow 

• Create and drive weekly Winning Weeks

• Lead daily morning and end-of-day check-ins to sync, steer, and close loops.

• Proactively plan his day and manage his calendar, time, and energy — you lead.

• Be physically present to help him focus and follow through — this is not a “reminder” role, this is a get-it-done-together role.

• Be the catch-all for his million thoughts and ideas — capture, sort, revisit, and return to them with structure.

• Attend key meetings with him, take notes, follow up, and track delivery of actions.

• Know where he is at all times, so that you can remind him of his next priorities, pulling him out of meetings that are running long and ushering him into his next.

• Support personal tasks with the same care and clarity — from school pick-ups and school managing the school WhatsApp chats to grocery orders.

• Know when he needs coffee, water and meals and provide it without him asking to make sure that he is at his optimal levels.
  
  

Sales & Partner Communication Support

• Manage and maintain the sales CRM for the founder and leadership team — logging meetings, tracking follow-ups, and ensuring up-to-date, accurate partner pipelines.

• Set up and coordinate key meetings: intro scans, briefing sessions, check-ins. Own the invites, confirmations, calendar logistics, and prep comms.

• Track which meetings happened — whether or not you were there — and ensure recordings, notes, and follow-ups are captured and saved in the right folders, consistently and without prompting. 

• Make sure the founder is in the right meetings at the right time, and exiting ones that are lasting too long and eating away at his time.

• Create and maintain partner folder structures and naming conventions. Keep everything organized and retrievable across the sales journey.

• Follow up with partners directly where appropriate — using agreed language and tone. Ensure follow-ups are never missed, and that communication flows are clean and timely.

• Help prepare and send curated partner comms — from follow-ups to special event invites — with warmth, clarity, and strategic tone.

• Act as a comms support and accountability partner to the founder and leadership team, helping ensure every partner touchpoint is intentional and consistent.

Office Flow & Team Support

• Be the heartbeat of the office — the person who makes sure everything is in flow, functional, and well-supplied.

• Receive deliveries, manage office needs, and ensure the workspace is welcoming, organized, and energizing.

• Set up and maintain simple systems that make everything smoother — from where things live, to how things get requested, tracked, and followed up.

• Own the planning of team culture moments: birthdays, team buildings, year-ends, small celebrations, and meaningful acknowledgments.

• Be the team’s grounding presence who brings steady support and professionalism to day-to-day interactions.

• Handle ad hoc needs from team members: whether it’s sourcing something, coordinating an errand, or solving a mini-emergency with grace.                                                                                                                                          Click this link to apply. 
  
  

Key Requirements 

Track Record & Experience in

• Executive/Founder Life Management: Has successfully supported a high-output founder or senior executive in both personal and professional capacities.

• Operational Excellence Across Contexts: Experienced in holding multiple threads — from sales CRM to birthday planning — without dropping the ball.

• Proactive execution: Turns a voice note or half-formed thought on instruction into a structured next step — and closes the loop.
  
  

Skills and Competencies

• Organisational Mastery: Brings calm to chaos. Prioritises effortlessly. Keeps tasks, notes, follow-ups, files, and communications clear, current, and actionable.

• Project Thinking: Knows how to break goals into sprints, actions, and logical sequences. Aligns short-term action with long-term vision.

• Structured Communication: Writes and speaks clearly, kindly, and directly. Keeps the founder and team in the loop without flooding or overloading.

• Emotional Intelligence & Kindness: Reads the emotional climate and responds with calm, warmth, and emotional maturity. Offers gentleness in intensity.

• Loyalty & Discretion: Builds trust and keeps it. Holds sensitive information with care and shows up with grounded loyalty to the founder and the mission.
  
  

Mindset & Personal Attributes

• Calm, Collected Presence: Brings stability and calm to fast-moving, emotionally charged environments. Acts as an energetic anchor for the founder and the team.

• Growth-Oriented: Finds purpose in being pushed outside their comfort zone. Embraces challenges as a path to growth. Driven by purpose, not ego.

• Supportive and Strong: Can sit beside a founder to co-work and drive tasks to completion, without being overwhelmed or losing focus. Able to take charge gently.

• Detail-Oriented & Results-Driven: Notices the small things (typos, folder structure, follow-ups) that build trust. But also tracks and drives meaningful outcomes over time.

• People-Centered: Genuinely enjoys supporting others, building rapport, and caring for a team, from remembering birthdays to managing sensitive team needs.
  
  

To apply: Our application is administered via TestGorilla. Click this link to apply. 

Closing date for applications: 16 May 2025 at midnight, but interviews start now.